Where are you located?

Yarra Valley Estate is located just outside of Melbourne at 2164 Melba Hwy, Dixons Creek. The property is on 120-acres of bushland. The property is 1 hours drive from  Melbourne airport for transfers for travelling delegates

How far in advance do I need to book?

The ideal booking timeframe depends on the size and specifics of your event. For exclusive use of the property or larger groups, we recommend booking 6–12 months in advance. Some clients plan even further ahead, with repeat bookings scheduled up to 18 months in advance to secure their preferred dates.

Can you meet our budget?

Yes, we understand that every event is unique, and budgets play an important role in planning. At Yarra Valley Estate, we’ll work with you to explore tailored options and ensure your event is both memorable and within budget.

Is there someone onsite to help each day?

Yes, your dedicated event coordinator will be onsite each day to ensure your event runs smoothly. The Yarra Valley Estate team is always available to assist with any questions or last-minute needs.

Can I arrive early to set up?

Yes, of course. All the finer details, like arrival times, bump in, and bump out, will be confirmed with you before the event. Perhaps you would like to do a walkthrough with your team before the event commences?

Do you offer exclusive use of the property?

Yes, we offer exclusive use of the property. Larger groups often receive exclusive access automatically, but you can also request private use to ensure the venue is exclusively yours for the duration of your event.

Catering: What’s included?

Catering is a key part of creating a memorable event. At Yarra Valley Estate, we prioritise your health and wellbeing using fresh ingredients harvested from our Edible Forest and vegetable gardens. Fresh whole fruit is also provided on arrival.

Yes, coffee is available all day! Each event space and the dining room are equipped with Nespresso machines offering a variety of pod strengths. For non-coffee drinkers, we also provide Yarra Valley Tea Co selections and hot chocolate.”

 

Catering: Dietary Requirements

Yes, we cater to all dietary requirements: pescatarian, vegan, nut-free, fructose, lactose and more. We have the experience to modify dishes to suit and provide delicious alternatives to ensure your delegates enjoy each meal. Please note that specific lifestyle choices may not be able to be accommodated.

Do you allow promotional vehicles onsite?

The Wedgetail room has vehicle access, so you can drive right onto the floor and park. There are also large grassed areas for display purposes. If you have off-road vehicles, we have 120 acres to drive around on and a steep hill for you to use!

Parking

No need for you to worry about parking. It’s free and unlimited. As a sustainable venue, we recommend car-pooling to reduce the impact on the environment and also offer transport options for your event.

Onsite Accommodation: Can I allocate rooms that suit the team?

Yes, you can allocate your team to specific accommodation rooms or areas. We will work with you in the planning process to ensure the best for your team. We have 3 blocks with 14 rooms plus 2 cottages with 3 bedrooms – a total of 48 accommodation rooms onsite.

Onsite Team Building Activities

We have a great range of onsite activities for you to consider. There is no need to leave the property once you arrive. A list is available here

What do you include for a conference?

At Yarra Valley Estate, we take care of everything – all you have to do is arrange the agenda, guest speakers and ensure the delegates arrive on time. See all that is included here

Interstate arrivals; Night Prior Accommodation & Airport Transfers

Yes, we can ensure that night prior arrivals are taken care of, onsite and refreshed after travelling to the venue. If you need airport transfers, we have some fantastic and reliable vendors that will be happy to help – from 1 person to 100 people!

Are we able to put up our own signage?

Yes, you can erect your own signage. This will reassure your delegates that they are in the right location – although if you don’t have signage, no need to worry – our YVE team will personally direct your attendees on arrival.

Flexibility & Break Out Rooms

We prioritise flexibility to tailor your event to your unique specifications, from room setup and scheduling to theming and beverage selection. Our experienced team can also provide recommendations to ensure a seamless experience.

Daily adjustments? No problem. We adapt quickly to evolving needs, keeping your event on track.

Breakout rooms can be pre-arranged or set up as needed, depending on availability.